Tutoring management software built around how you tutor
SAT prep on weekends, algebra twice a week, a parent who wants an update after every session. Describe how your tutoring works, and Docenta builds the scheduling, billing, and reporting to match.
Sound familiar?
- Sessions, reschedules, and no-shows tracked across texts, emails, and memory.
- Parents ask “how's it going?” — and the honest answer lives in a notebook.
- Invoices go out late because you'd rather prep the next session.
- A student cancels five minutes before, and there's no policy doing the arguing for you.
How it works
1
Describe your practice
Subjects, session lengths, rates, and your rescheduling rules — explained in plain language, not a settings page.
2
Get a working system
A session calendar, student records, packages, invoicing, and a parent portal at your own docenta.app address — already following your rules.
3
Evolve it by asking
“Exam season — double sessions for seniors.” “New rate for new students.” Say it, and it's applied everywhere it matters.
Built for how tutoring really runs
Session scheduling
Your availability, buffer times, and rescheduling windows — enforced automatically, not negotiated by text.
Student & parent records
Subjects, goals, school years, and every session note in one place — not scattered across apps.
Packages & billing
Prepaid session packs or per-session invoicing, tracked without spreadsheets.
AI session notes
One spoken line after each session becomes a summary parents can actually read.
No-show protection
Reminders before every session, and your late-cancellation policy applied consistently — every time.
Progress reports
Monthly AI-written reports that show parents the trajectory, not just the hours billed.
Frequently asked questions
Does Docenta work for test prep and academic tutoring alike?
Yes. Docenta builds from your description of how you tutor — recurring academic sessions, intensive test-prep blocks, or both on one calendar.
Can parents book sessions themselves?
If you want. The portal lets families book within your availability and rules — or you keep booking entirely in your hands.
How does billing work?
Prepaid packages or per-session billing, your choice. Paid plans automate payments and polite reminders for anything outstanding.
What does it cost?
The Starter plan is free. Paid plans add AI reports, automations, payments, and a custom domain.